MSU Science Festival

April 5 – 20, 2019

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Submit a proposal

The form below will walk you through the steps to submit a proposal. The form has been split into several pages; you can use the buttons at the bottom of each page to move between them.

Your submission will not be saved unless you complete the entire form and press the submit button at the end. You will receive an e-mail confirmation of your submission immediately, and a member of the Science Festival planning team will contact you later after reviewing it.

  • Event type
  • Schedule & Location
  • Contacts
  • Presentation info
  • Logistics

Please read the descriptions carefully and choose the event type that best fits what you have in mind. If none of these options seem to fit, please contact us and we will assist you in completing this proposal.

Event Type

Event type

  • All-day hands-on activities appropriate for children younger than 7 years. (Only at the East Lansing Campus location)

  • All-day hands-on activities appropriate for all ages, in an Expo setting. 1000+ visitors expected.

  • Open your museum, planetarium, or facility to the public for special programming.

    Choose this event type if you would like to host a Nights at the Museum or Statewide Astronomy Night event.

  • Share your insights into the STEAM disciplines through exciting talks, demonstrations, or performances.

    Choose this event type if you would like to present at a Cafe and Pub Series event or at an Expo Day event.

Options on this page depend on your earlier choices. Please complete all prior sections.

Schedule and Location

Expo Zone

Please note the following about Expo Zone events:

  • These events are always open to the public
  • Expo Zone events target ages 8 to adult
  • You must be able to continuously staff your table(s) for the entire day.

If your event is suitable for the Expo format, select one of the locations/venues below.

  • (Saturday, April 6, 2019) MSU Chemistry / Biomedical and Physical Sciences Buildings
  • (Mini-Expo date TBD at Detroit Public Library and/or full Expo Day Sunday, April 14, 2019 on Belle Isle Park) SciFest team will contact you with specifics

If you understand these requirements, use the Next button to continue with your proposal.

Early Childhood Zone

Please note the following about Early Childhood Zone events:

  • These events are always open to the public
  • Early Childhood Zone events target children ages 7 and younger
  • You must be able to continuously staff your table(s) for the entire day.

  • No Early Childhood Zone is available in Detroit

If you understand these requirements, use the Next button to continue with your proposal.

Venues and Dates

Please indicate when and where you would like to present.

  • (For alternate dates, check here and indicate below)
  • (Indicate details below)
  • (Indicate details below)

 

Schedule
minutes

We recommend 30 minutes for most activities, including time for questions and answers.

For tours, this is the number of unique start times. For exhibits/open houses, this is the number of unique intervals (usually 1 per day unless you are closing for lunch, etc.). For all other talks/presentations, this is the number of times you want to give the same presentation.

Only required for those hosting an event at your own location. We will provide you with location information if you would like to present at an Expo Day or Cafe/Pub Night.

Please provide or more times when your event is taking place. To indicate a time, first check the box at the beginning of the row, then select a start and end time using the dialogs provided. All times must fall completely within 4/5/2019 8:00 AM - 4/20/2019 11:59 PM.

Date/Time Select Duration
(minutes)		 Start Time End Time Max group size Requires preregistration / Reg. URL

Presenters

Please complete all previous sections first.

Add as many presenters as needed. They will be listed in the order you enter them here.

MSU Presenters: Enter your department and leave organization set to MSU.

Non-MSU Presenters: Enter your organization; you may also optionally add your department.

Add/Delete First Name Last Name Email Department Organization Job Title
Deleted

Cannot delete the only presenter

Primary contact information

Names not included in the presenter list above, phone numbers, and e-mail or postal addresses will never be shown to the public or used by anyone outside the Science Festival Core team.

We ask all proposals to include a cell phone number where one of the presenters can be reached on the day of their event. It will only be used to contact you in the event of an emergency.

Mailing Address

We ask that you please provide us with one mailing address for bulk deliveries (e.g.; marketing materials, give-aways, etc.). Due to restrictions on these types of materials, please do not use a P.O. Box.

Title and Descriptions

Please complete all previous sections first.

The title must be 150 characters or less. Pick a title that will attract people to your presentation.

The short description must be 150 characters or less (about 1-2 sentences) and will be used for the printed program book.

The description must be 100 words or less (about 5-6 average sentences) and will be used on the web.

Briefly describe any audience participation, questions, hands-on samples to pass, etc. (This information will only be seen by the Science Festival planning team.)

You may select additional disciplines that will display on the web site.

Additional Disciplines (web only)

These additional disciplines will be shown on the web only can be used to search for your presentation.

We recommend tailoring your presentation for all ages. If this isn’t possible, please check all age groups that are appropriate for your presentation.

Logistics

Options on this page depend on your earlier choices. Please complete all prior sections.

If you will be distributing food or beverages, please list them here. (Leave blank if none.) Some venues may restrict what you can serve; the SciFest team recommends you only plan to provide food or beverages if they would be essential to your presentation.

What type of waste will your presentation generate and how will you dispose of it? Receptacles for recycling (paper, cardboard, plastic, aluminum), water disposal, and basic solid trash removal will be provided for on-campus presentations. Presenters will be responsible for other liquids and large item disposal. Off-campus presenters will oversee appropriate disposal of recyclables, liquids, trash and large item removal.

Please note any software (e.g., Powerpoint) you need, whether you need sound, Internet access, DVD/Bluray players, etc.


A single-outlet extension cord will be provided on request. You are responsible for providing your own power strips.

Indicate all applicable hazards materials or activities. You will be contacted by MSU Environmental Health and Safety.

Open flame, power tools, ladders, etc.
High voltage, arcs, vehicle batteries, etc.
Household or laboratory chemicals, compressed gasses, dry ice, reactions creating gasses, smoke or explosions
Specimens preserved in formalin, human tissues, live animals, microbes or bacteria
No hazardous materials or activities
URLs must begin with http:// or https://. Copy and paste from your browser for best results.

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